Swim Association Invitational League
Greenville, South Carolina
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Championships & Classics (CH/CL) 2012
Championships: July 21, Westside Aquatic Center; 9:00 am (8&U, 9-10), 2:30 pm (11-12, 13-14, 15-18)
Classics: July 22, Westside Aquatic Center, 1:30 pm
Practice Sessions and Warm-ups
Each team will be assigned an evening 30 minute practice session at Westside the week before CH/CL. The number of lanes assigned to each team is based on the number of qualifiers. Westside personnel and Executive Committee members have full authority of the pool during practice sessions.
Things to remember:
Warm-up schedules are assigned based on the drawings at the May coaches meeting. The number of lanes is based on the number of qualifiers for that session.
To be entered in Championships and /or Classics, all swimmers must be deemed eligible and must submit the SAIL Intent to Swim Form before the start of the Divisional Meet.
Extra heats will be inserted in both meets in case of ties at 16th and 40th places only.
Swimmer Scratches and Alternates
A swimmer that has indicated that they intend to swim in Championships or Classics if they qualify can change this designation by submitting a SAIL Championships/Classics Commitment Change Form. This form must be completed by the SAIL Rep whether you have changes or not and turned in to the DIVISION COMPUTER OPERATOR before the start of your Divisional Meet. This form is used to change the swimmer's status after the initial submittal for divisional seeding. A swimmer who has a change of status after the start of Divisionals (the first race begins) will be subject to fines.
Late scratches are subject to a $25 fine per event. The responsibility for the payment of fines belongs to the pool.
Fines may be waived if proof is provided of illness or medical/family emergency. The request must be submitted in writing to the Division Coordinator by the last July SAIL Board meeting or via a scanned copy sent by e-mail to firstname.lastname@example.org.
All scratches must be reviewed by the entire Executive Committee before determination of justification and waiver of the fine. If the finding is that the scratch is not justified, the team is responsible to pay the fine or be subject to deletion from SAIL per the By-Laws, Article XIII, Section 7.
To Scratch During the Week
Complete the online Scratch Request Form which forwards your request to the Division Coordinator. You MUST receive a personal e-mail confirmation from the Division Coordinator for the scratch to be considered official.
Scratches During the Meet
Should a swimmer become ill during the Championship or Classic meet and is unable to swim in their event(s), the coach must immediately notify the Division Coordinator. The Division Coordinator will be at the meet officials/volunteers table. It will be necessary to have a doctor's excuse or documentation from the medical personnel on duty to avoid the scratch fine.
Classic Meet Openings
Should an opening occur in any event in the Classic Meet, the top qualifier for that event in the Championship Meet, who has not requested to scratch from the Classic Meet, will be required to move up and fill the 16th position. Refusal to move up will result in the removal of the swimmer from that Championship event.
Swimmers designated as alternates who are not called by 12 midnight, the Thursday immediately preceding CH/CL, will not be subject to late scratch penalties if openings occur after that time. If openings do occur after that time, and the alternate can be contacted or is present at the pool, he/she will swim.
Meet Officials/Volunteers Table
All assigned meet workers (Officials/Volunteers) need to check-in as soon as they arrive to receive an official badge, verify their assignment. This check-in table is located by the corner of the pool near the Starter.
The Referee, Starter, Stroke & Turn officials are chosen because of their years of experience, their proven integrity, and their dedication to SAIL and the sport of swimming. All other meet volunteers will be divided according to the number of team qualifiers.
If any of your team's assigned workers do not show up, we will need for you to find a replacement.
Any of these jobs can be split between two people for first and second half. Just have the workers stay in position until their replacement shows up. We don't call for "second half" workers. If you assign only one person for your designated slots, that person must work the entire session.
Tent Area Assignments
Tents will be placed in the parking lot according to the plan determined by the Meet Director. The area assigned to each division will be marked with signs. Things to remember:
Tent Control Persons
Each team should have at least two tent control parents per session - one who can walk with the younger swimmers to Clerk of Course (especially the relays), and the other one available to look for swimmers. Having two parents allows each one to go watch their own swimmer swim. Please have experienced, dependable people working in the tent. The SAIL Rep should pick up his/her own heat sheet and the "guts" heat sheet for the tent parents at the meet officials/volunteers table. Tent Parent duties include:
Clerk of Course
The Clerk of Course tent will be on the side of the building under the tents.
Display boards will indicate what event is being called. There may be a person with a headset who will communicate with the Clerk of Course and walk the tent area with a bullhorn. Responsibility to get swimmers to their events falls to the parents and the team.
Swimmers who miss their event will not be allowed to swim that event. If a qualifier does not report to the Clerk of Course area by the time the qualifier's heat is seated on bench #6, an alternate will be placed.
Coaches are not allowed in the Clerk of Course area.
The Executive Committee meets Sunday, immediately following Divisionals, to consider Divisional protests, review officials for CH/CL, determine the Championship/Classic seedings, and assemble information packet for SAIL Reps.
All protests must be delivered by the coach and/or SAIL Rep to the Executive Committee no later than 9:15 am. SAIL Reps are notified by e-mail where this meeting will be held in the event a team has a Divisional protest.
SAIL Reps must come to the First Baptist Church Greenville at 4 pm to pick up the CH/CL information packet containing the practice schedules, meet warm-up schedules, parking passes, etc. Please go to the "drive thru" that is located between the two main church buildings.
Please refer to handout from TJS regarding CH/CL T-shirt orders. Deliver completed order form and a check for the TOTAL to TJS on Monday immediately following Divisionals, after 9 am and before 4 pm. Orders will be processed on a first come, first served basis. You will be advised as to the time for pick up and review of your order.
Use of Warm-up Cool-down back pool at Westside during CH/CL
The pool area directly behind the bulk head may be used for cool down and warm up ON A LIMITED BASIS. The use of this pool does not take the place of the warm-ups scheduled before the meet begins. Misuse of this area my result in its closure.
Heat sheets will be sold at the front desk inside the spectator entrance door. Heat sheet sales will begin around the time of the first warm up. There are separate heat sheets for each day.
SAIL Reps - pick up your heat sheet at the meet officials/volunteers table. You will receive one full heat sheet and two "guts only" heat sheet that you need to give to your tent parents.
Coaches - please pick up your heat sheet and badge at the meet officials/volunteers table located by the coaches area.
Rules and Information: These meets are conducted under the USA Swimming rules and regulations part 1 technical rules. The official times will be posted after the event conclusion at a designated location. The scoreboard is the unofficial time and placement for each event/heat.
Meet Conduct: For the benefit of the swimmers, at the sound of the one long whistle, please remain QUIET until after the starting light has flashed. No flash photograph is allowed after the command "Step Up" or "Step In" until after the starting light has flashed.
Greenville County Fire Marshall and Greenville County Recreation District (GCRD) have designated that certain aisle ways remain open throughout the meet. Please cooperate with the meet marshals in keeping these aisle ways open.
All questions regarding the swimmer's performance should be directed to the swimmer's coach, who acts as the swimmer's advocate.
Coolers: Swimmers may bring small coolers to the tent area. However, no food or beverage may be taken into the building.
First Place Shirts: First Place Shirts will be handed out in the Awards area at the scoreboard end of the pool.
Medals: Each team should bring their SAIL blue tub to the storage room off the main lobby hallway (door will be marked) before the start of the meet on Saturday.
Medals will be available to pick up after the end of Classics on Sunday. They will be released to the SAIL Rep or a designated team representative.
Senior Swimmers: SAIL Reps must furnish the names of all senior swimmers on their team via e-mail to their Division Manager by the seeding meeting before Divisionals. Correct spelling is the responsibility of the SAIL Rep. The Division Manager will then compile the list and e-mail it to the CH/CL Meet Director (email@example.com).
Towels: Towels left on the bleachers will be removed and put in lost and found at the end of every session and before the beginning of warm ups.
Personal Chairs: No chairs or coolers are permitted within the building.
Severe Weather: The GCRD staff will be in contact with the National Weather Service to monitor potentially bad weather to eliminate the element of surprise. In the event of severe weather, GCRD requires that all spectators and swimmers go to their vehicles to wait out the storm. Families should make a plan for this possibility to avoid mass confusion in the tents. Announcements will be made prior to restarting the meet to all swimmers to return to the Clerk of Course area.
The decision to halt the meet belongs to the referee and the GCRD staff. The referee, GCRD representative, lifeguard, SAIL President, and Meet Director will decide when the meet will resume.
Greenville News / Greenville Online: Meet results will be sent to the Greenville News for publication and posting on their website. The official meet results will be posted on the SAIL website.